How to Close a School

Unequivocally, this is the time of great distress. Millions of people have succumbed to the virus, a billion jobs at stake, and trillions of dollars disappeared into the ether. As First World countries race to find a vaccine, third world countries barely stay afloat. So it is not an exaggeration to say that every single aspect of human development is not just stunned but declined. Whilst some fields suffered significant monetary losses, nothing is as harmful as the lack of progression in the education system. Posterity needs their education to flow uninterrupted to carry the torch of humanity and everything we have achieved.

Impact of COVID in the education system around the globe.

But teaching the next generation is nigh difficult in the pandemic. If it is between learning and surviving, the latter always emerges the victor undisputedly. The governments across the planet ordered their children to stay home. For coping with school closure, parents have turned to online classes. Where does this leave the buildings that once housed our children and educated them?

Many schools have gone bankrupt, leaving thousands of teachers jobless. Though school staff indeed had to bear the brunt of schools closing down, students did not escape this wave unscathed.

Shutting down a school has had adverse effects on the minds of children and parents. Some of the common difficulties we face now are:


The foremost effect of closing is the chaotic desertion of roles and responsibilities of schools. No staff would want to assume any role and direct the distressed parents and students as to what their next step should be.


The education of the children will unquestionably suffer.

Impact on teachers

Though most hold school memories close to our hearts, when we were in school, we detested it. Still, we all had one or several favorite teachers that alleviated our “suffering” a bit. When a school shuts down, the procedure to be followed is no way anything like the tearful adieu we bid at the end of graduation. An abrupt severance of all such relationships, ultimately causing the child to be disappointed.

Lastly, Friends

Children are forced to miss their friends. Though they could meet outside or weekly once, it is nowhere as joyous as being in the classroom together.

Empty school building | Closing of Schools

If unable to stop the closing down of schools, you can always ease the process’s pain. Steps to be followed when closing a school-

Parent-Teacher meeting

This is when you tell the parents that the school will be closed in subsequent academic years. Apart from giving the parents time to search for a new school and coping with school closure, it would also help them break the news to the children.

Fixing a date

It might vary from grade to grade, but it is crucial to adhere to the schedule as parents would have built their next plans for their child’s education surrounding this date.

Getting the documents and TC in order

To join new schools, parents would need a few documents from your school. It is essential to get them in order, and if need be, a person can be designated for this job alone.

Systematic disintegration

Rather than closing the whole school at once, you could shut down each section at varying intervals. For instance, higher secondary students need more time to finish the exams while primary kids could have their exams moved up.

Legal Procedures to follow when closing a school

The education laws across India vary, and each state has its own set of education laws. Apart from the respective state laws, if a school is affiliated to CBSE, then the CBSE by-laws, regulation on the closure of schools has to be followed. Listed below are the provisions under various laws for the closure of schools.

Any school affiliated with the Board should satisfy the following conditions before closing down permanently:

  • A resolution passed by the governing body of the school, providing the reasons for closure.
  • An express approval from the Appropriate Government Body.
  • The request will be considered only for schools affiliated with the Board for not less than three years.
  • Must submit an affidavit that the school will maintain the existing infrastructure to facilitate, prepare, and send the students studying classes IX, X, XI, and XII for the Board’s examination.
  • An application fee will be charged.

State Specific Laws

Laws differ from state to state. If your school is either from Karnataka or Maharashtra, here are the roles and responsibilities of schools to be taken care of in the event of closure of the school


  • THE KARNATAKA EDUCATION ACT, 1983 Section 105:
    1. No private educational institution shall be closed down or discontinued without prior notice of at least one academic year. It must mention the reason to do so and has to be approved by the Governing Council.
    2. Grants given by the State Government will be taken back.
  • The Karnataka Educational Institutions (Control of Private Educational Institutions) Rules, 1999 rule 7
    1. Notice under section 105 should be submitted either in Form II or III.
    2. The school must also mention alternative arrangements made for the continuance of instruction to the students.


  • Maharashtra Self-Financed Schools (Establishment and Regulation) Act, 2012 Section 13.
    1. Any school that is not falling under this Act is eligible to be closed down or discontinued.
    2. A notice of at least eighteen months must be given. It should indicate the school management’s reason for closing the school and must be submitted to the concerned Director and the State Government.
    3. Suppose the Director decides that the closing down of the school is justifiable. In that case, the State Government will assume responsibility for the affected students and accommodate them in schools around the same neighborhood.
    4. If the school fails to give notice before closing down, you risk fines from 5 lakh to 10 lakh rupees.


Now that we’ve seen the cause and effect of closing down a school, it is not always mandatory to close the school when it is the monetary abilities that are lacking. The following two ways might help the school:


This is an obvious choice. With the right documents, a loan could be secured and help revamp the school. However, they are long and procedural and require some hard assets (apart from the school Land) to be given to the banks as collateral.


This a newer option and a much better one. You can outsource a large part of the academics, marketing, and operations of the school to other institutions in similar sectors. There are highly skilled and equipped organizations that provide a variety of services necessary to manage your school.

K12 Techno services are one such organization that helps schools manage their functions at the optimum level. They manage schools across its various functions, keeping in mind the school’s vision and mission. K12’s services go beyond managing the academic excellence the school provides but also takes care of the administrative purposes. Sometimes on an end to end basis, and provide services including,

  1. Admissions marketing
  2. Academics
  3. Operations
  4. Transport
  5. Teacher Hiring & payroll
  6. Assessments
  7. School Software management
  8. Infrastructure management
  9. Accounting & tax compliance

If you are looking forward to outsourcing the roles and responsibilities of schools, do get in touch with their executives at You can also call on +91-9538979789.